Faculty & Staff Announcements

Spring 2026 Full-Semester Waitlists Canceled, 1/26

Anonymous — Mon, 26 Jan 2026 10:22:32 +0000

Spring 2026 Full-Semester Waitlists Canceled, 1/26 Anonymous (not verified) Mon, 01/26/2026 - 03:22 Systems & Data Services Team

Related Communications to Students

"Reminder: You're on a Spring 2026 Class Waitlist," 1/6/2026
"Reminder: You're on a Spring 2026 Special Session Class Waitlist," 1/6/2026

On Monday, Jan. 26 we canceled (a.k.a., purged) the waitlists for Spring 2025 Main Campus ��ý�� full-semester (Session B) classes.

Class waitlists for additional sessions will be canceled on the following dates:

��ý�� Law full-semester (Session BLW) – Jan. 30
Western Colorado (Session BWU) – Feb. 2
Colorado Mesa (Session BMU) – Feb. 9

To request a snapshot of the students who were still on a class waitlist when it was canceled, please email regsystemsdata@colorado.edu. The report also includes students who were waitlisted for more than one section of a class or who were waitlisted for one section but enrolled in another.

As a reminder, students who remain on the waitlist through the cancellation date lose access to the class's online materials and no longer appear on the class roster; however, they may be eligible for course reservation the next time that course is offered.

If you have a question about waitlist functionality or a particular student’s enrollment, please email registrar@colorado.edu.

Additional waitlist cancellation dates are published on our web calendars:

On Monday, Jan. 26, we canceled (a.k.a., purged) the waitlists for Spring 2025 Main Campus ��ý�� full-semester (Session B) classes. To request a snapshot of the students who were still on a class waitlist when it was canceled, email regsystemsdata@colorado.edu.

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Summer and Fall 2026 Advising Hold Changes Due Jan. 22

Anonymous — Tue, 20 Jan 2026 17:11:25 +0000

Summer and Fall 2026 Advising Hold Changes Due Jan. 22 Anonymous (not verified) Tue, 01/20/2026 - 10:11 Systems & Data Services Team

Summer and Fall 2026 Advising Hold Timeline

Friday, Jan. 9: The Systems & Data Services team contacted departments with existing hold information.
Thursday, Jan. 22:
- Deadline for departments with existing holds to submit additions, changes or deletions.
- Deadline for departments to request a new advising hold (email your request to regsystemsdata@colorado.edu).
Tuesday, Jan. 27: Deadline for departments to submit SID lists for batch processing (if applicable).
Thursday, Jan. 29: The Systems & Data Services team begins setting advising holds and will complete this process no later than Feb. 17 for Summer and March 3 for Fall.
Friday, Feb. 13 at noon: Final advising hold deadline for Summer 2026.
Wednesday, Feb. 18: Assigned enrollment dates for Summer 2026 are visible to students in Buff Portal. No new advising holds will be assigned for Summer 2026.
Friday, Feb. 27 at noon: Final advising hold deadline for Fall 2026.
Wednesday, March 4: Assigned enrollment dates for Fall 2026 are visible to students in Buff Portal. No new advising holds will be assigned for Fall 2026.

We will begin setting Summer and Fall 2026 advising holds (a.k.a., advising service indicators) for continuing students on Thursday, Jan. 29. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

If your department would like to discuss creating a new advising hold for Summer or Fall 2026, email the Systems & Data Services team with the details of your request by Thursday, Jan. 22.

Review Your Holds

If your department currently uses advising holds, you should have received an email from the Systems & Data Services team to confirm the population and text of your hold. Reply with any necessary changes, additions or deletions by Thursday, Jan. 22.

If your department's advising holds are assigned using an SID list, submit your list by noon on Tuesday, Jan. 27. Lists submitted after that date will be processed in the order in which they're received, allowing at least two business days for processing.

Notify Your Students

To support student success, academic departments are responsible for notifying their students when an advising hold is placed and for providing a clear explanation of the steps the student must take to have it released.

If you wish to request an e-memo, student communications are distributed by Strategic Relations & Communications using CU ��ý�� Today and associated campus communication tools. Visit the CU ��ý�� Today website to view the different tools (e.g., CU ��ý�� Today stories and administrative e-memos) and submit your message for campus audiences.

Release Holds Promptly

Advising holds now include a timeline for release (e.g., "After you've met with your advisor, your hold will be removed within three business days"). Please remove the advising hold as soon as you can after the student has received advising to ensure compliance with this timeline.

For step-by-step instructions for both manual and batch removal, see our advising holds page.

We will be setting Summer & Fall 2026 advising holds for continuing students on Thursday, Jan. 29. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

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FERPA Protections Take Effect for New Students on Thursday, Jan. 8

Linda Sprouse — Wed, 07 Jan 2026 07:00:00 +0000

FERPA Protections Take Effect for New Students on Thursday, Jan. 8 Linda Sprouse Wed, 01/07/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Tuesday, Jan. 6, 2026, to CU ��ý�� faculty, staff and temporary employees.

Dear faculty and staff,

Student data privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the ��ý�� have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

FERPA protections go into effect for incoming Spring 2026 students on Thursday, Jan. 8, and remain in effect for continuing and returning students.

Education Records

Any record that directly relates to a student and is maintained by CU (regardless of medium) is classified as an education record. Education records include:

Directory information, which may generally be disclosed to a third party without the written consent of the student, as long as the student hasn't established full privacy. This includes items such as student name, major(s) and minor(s), and participation in officially recognized activities or sports (see Directory Information for a complete list).
Nondirectory information is personally identifiable information and may not be disclosed to anyone, including parents, without documented student consent. School officials, including faculty and staff, may only access nondirectory information if they have a legitimate educational interest. This includes sensitive data, such as SSNs, grades and financial information, and class recordings (see below).

Remote & Online Classes

Recordings of lectures or class meetings are considered education records if students' names or likenesses are displayed or disclosed. You may share these recordings with the class, but not with others without documented consent from each student identified in the recording.

When offering classes through Zoom, plan a secure meeting by requiring authentication and setting a meeting password. Before sharing your screen in class, close all documents or systems displaying personally identifiable information. Accidental sharing of such information is a violation of FERPA.

Students on full privacy (see below) are not treated differently than other students within the physical or virtual classroom. Their name, image and email address may appear on screen and in your learning management system, and you may call on them by name.

Letters of Recommendation

Any disclosure of nondirectory student information (e.g., class performance, grades, abilities, background) to a third party in letters of recommendation or reference calls requires prior documented consent from the student. For full details and a student release form, see Release of Student Recommendations.

Accommodations Related to Disabilities

Students’ disabilities are protected under FERPA. When contacting students in your class to discuss accommodations related to disabilities, you must email students individually or bcc each student email address to avoid a FERPA violation. If you have any questions, please contact Disability Services.

Artificial Intelligence

AI development, its uses and tools are rapidly evolving. AI users at CU ��ý�� should stay current with campus policies and guidance regarding student data privacy, compliance, security and other AI considerations and implications. See Artificial Intelligence at CU ��ý��.

Student Privacy Options & University Business Practices

FERPA Training & Resources

Each year, the Office of the Registrar offers a FERPA review and training session that allows faculty and staff to ask questions about specific situations. Visit our training and support page to view upcoming sessions or request departmental training.

Please don't hesitate to contact the Office of the Registrar when questions arise. Additional FERPA information is available in Skillsoft and on the Office of the Registrar and U.S. Department of Education websites.

Sincerely,

Kristi Wold-McCormick, Ph.D.
Assistant Vice Provost and University Registrar

Office of the Registrar | ��ý��
303-492-6970 | registrar@colorado.edu

The protection of student privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the ��ý�� have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

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Faculty & Staff Registration

Anonymous — Mon, 05 Jan 2026 07:00:00 +0000

Faculty & Staff Registration Anonymous (not verified) Mon, 01/05/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 11 a.m. on Monday, Jan. 5, 2026, to CU ��ý�� faculty, staff and temporary employees.

If you still need to apply to CU ��ý�� as a degree-seeking or nondegree student, see the Bursar's Office's getting-started resources for admission application links.

Dear faculty and staff,

Nondegree faculty and staff can register for CU ��ý�� Main Campus classes during open enrollment, which began at 12:01 a.m. on Monday, Jan. 5.

Degree-seeking employees and student dependents using the tuition assistance benefit can register and waitlist during the standard registration periods.

Please be aware there may be other registration period requirements that you will need to honor.

Your Next Steps

Complete the following tasks by the dates indicated:

Submit your tuition assistance benefit application in the employee portal by 11:59 p.m. on Feb. 15 (step-by-step instructions). Review the policy statement and potential tax impacts carefully.
You must apply for and be accepted in a degree-seeking or non-degree seeking program. For non-degree students, use the Faculty/Staff/Dependent Nondegree application.
Register for your class(es) during your registration period.
If you’re an in-state undergraduate, complete the one-time COF application by 5 p.m. on April 25, and authorize the use of COF funds by 11:59 p.m. on May 1.

If registering for courses at another CU campus (Denver, Anschutz or Colorado Springs), please adhere to the academic calendar and registration dates for that campus.

For more information, visit Employee Services’ CU ��ý�� Tuition Assistance page.

Office of the Registrar | ��ý��
303-492-6970 | registrar@colorado.edu

If you're using the tuition assistance benefit, learn more about registering for spring classes.

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Fall 2025 Grades Very Overdue (Targeted Message)

Anonymous — Mon, 22 Dec 2025 07:00:00 +0000

Fall 2025 Grades Very Overdue (Targeted Message) Anonymous (not verified) Mon, 12/22/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Monday, Dec. 22, 2025, to instructors with post access who had unapproved grades in one or more Fall 2025 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Your grades for the following class(es) are very overdue. It is critical that you post these grades immediately. Late grades cause serious consequences for your students, which may include academic standing, financial aid and graduation eligibility.

Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For online assistance, see OIT’s Canvas web grading sync page webpage and the Office of the Registrar’s step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Notice: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 23 at 5 p.m. and will reopen Monday, Jan. 5, 2026, at 8 a.m.

Please note: On January 9, 2026, all students who remain ungraded for Fall 2025 will be assigned a grade of NR (not reported). After NR grades are assigned, instructors must submit an individual grade change request to assign a final grade for each student.

Thank you for your prompt attention to this matter.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

Your grades for the following class(es) are very overdue. It is critical that you post these grades immediately, because late grades cause serious consequences for your students.

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Fall 2025 Grades Overdue (Targeted Message)

Anonymous — Thu, 18 Dec 2025 07:00:00 +0000

Fall 2025 Grades Overdue (Targeted Message) Anonymous (not verified) Thu, 12/18/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, Dec. 17, 2024, to instructors with post access who had unapproved grades in one or more Fall 2025 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

The final deadline to post Fall 2025 grades has passed. It is critical that you post your grades for the class(es) listed below as soon as possible.

Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For online assistance, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Notice: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 23 at 5 p.m. and will reopen Monday, Jan. 5, 2026 at 8 a.m.

Please note: On January 9, 2026, all students who remain ungraded for Fall 2025 will be assigned a grade of NR (not reported). After NR grades are assigned, instructors must submit an individual grade change request to assign a final grade for each student.

Thank you for your prompt attention to this matter.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

The final deadline to post Fall 2025 grades has passed. It is critical that you post your grades for the class(es) listed below as soon as possible.

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Fall 2025 Grading Deadline Reminder (Targeted Message)

Anonymous — Tue, 16 Dec 2025 07:00:00 +0000

Fall 2025 Grading Deadline Reminder (Targeted Message) Anonymous (not verified) Tue, 12/16/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Tuesday, Dec. 16, 2025, to instructors with post access who had unapproved grades in one or more Fall 2025 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Reminder: All final grades must be posted by 11:59 p.m. on Tuesday, Dec. 16, 2025.

According to the Office of the Registrar, you have not finished posting grades for the following class(es):

Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To avoid causing serious negative impacts to your students, which may include academic standing, financial aid and graduation eligibility, complete the following steps by 11:59 p.m. on Dec. 16:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For online assistance, see OIT’s Canvas web grading sync page and the Office of the Registrar’s step-by-step instructions and videos or reference our FAQs. You may also contact:

Office of the Registrar
Phone: 303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Support: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 23 at 5 p.m. and will reopen Monday, Jan. 5, 2026 at 8 a.m.

The university and your students appreciate your dedication to timely grading.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

All final grades must be posted by 11:59 p.m. on Tuesday, Dec. 16, 2025.

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Fall 2025 Web Grading Now Open (Targeted Message)

Anonymous — Thu, 04 Dec 2025 07:00:00 +0000

Fall 2025 Web Grading Now Open (Targeted Message) Anonymous (not verified) Thu, 12/04/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Thursday, Dec. 4, 2025, to instructors with post access who had unapproved grades in one or more Fall 2025 classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open. Please submit your grades in MyCUInfo for the following class(es):

Class Info	Class #	Class Description	# Enrolled

To support student success, be sure to enter, approve and post each class's grades by the deadline below:

Final Exam Date	Web Grading Deadline
Monday, Dec. 8	Friday, Dec. 12, 11:59 p.m.
Tuesday, Dec. 9	Saturday, Dec. 13, 11:59 p.m.
Wednesday, Dec. 10	Sunday, Dec. 14, 11:59 p.m.
Thursday, Dec. 11	Monday, Dec. 15, 11:59 p.m.
Friday, Dec. 12	Tuesday, Dec. 16, 11:59 p.m.

All grades must be posted by the final grading deadline, Tuesday, Dec. 16, 2025, to avoid causing serious negative consequences for your students, which may include academic standing, financial aid and graduation eligibility.

Special session class's grades must be entered, approved and posted within four days after the last day of class. See Fall 2025 Special Session Grade Processing Calendars.

If you're in need of first-time training or a thorough refresher, RSVP for our online web grading training this Friday, Dec. 5, from 11 a.m. to noon.

All instructors must indicate the level of course participation and last date of participation (if applicable) for all assigned incomplete and failing grades. Instructions are provided at the top of each grade roster.

For online assistance, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
Phone: 303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Winter Break Notice: The Office of the Registrar will be closed for Winter Break beginning Tuesday, Dec. 23 at 5 p.m. and will reopen Monday, Jan. 5, 2026 at 8 a.m.

Thank you in advance for your dedication to timely grading!

Office of the Registrar | ��ý��
303-492-6970 | registrar@colorado.edu

Web grading is now open. To support student success, be sure to enter, approve and post each class's grades by the deadline.

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Fall 2025 Web Grading Opens 12/4

Anonymous — Mon, 24 Nov 2025 07:00:00 +0000

Fall 2025 Web Grading Opens 12/4 Anonymous (not verified) Mon, 11/24/2025 - 00:00 Office of the Registrar

Web grading for Fall 2025 opens on Thursday, Dec. 4. See the Fall 2025 grade processing calendar (PDF) or the chart below to determine your grading deadlines.

To support student success, please enter, approve and post all grades by each class's deadline. The final grading deadline is Tuesday, Dec. 16 at 11:59 p.m. MT. Late grades can lead to serious negative consequences for your students.

Final Exam Date	Web Grading Deadline
Monday, Dec. 8	Friday, Dec. 12, 11:59 p.m.
Tuesday, Dec. 9	Saturday, Dec. 13, 11:59 p.m.
Wednesday, Dec. 10	Sunday, Dec. 14, 11:59 p.m.
Thursday, Dec. 11	Monday, Dec. 15, 11:59 p.m.
Friday, Dec. 12	Tuesday, Dec. 16, 11:59 p.m.

Special session class's grades must be submitted within four days after the last day of class. See the Fall 2025 special session grade processing calendar (PDF) to determine your grading deadlines.

If you need a web grading refresher, you can:

Attend our online web grading training on Friday, Dec. 5 (11 a.m.–noon).
Walk through OIT's Canvas web grading sync tutorial.
Review our step-by-step instructions and how-to videos.

If you need additional help, feel free to contact our office during business hours. Thank you in advance for your dedication to timely grading!

Web grading for Fall 2025 opens on Dec. 4. To support student success, be sure to enter, approve and post each class's grades by the posted deadline.

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Academic Calendar Adjustments Due to Winter Break Administrative Leave

Naomi Porper — Tue, 11 Nov 2025 17:43:17 +0000

Academic Calendar Adjustments Due to Winter Break Administrative Leave Naomi Porper Tue, 11/11/2025 - 10:43 Registrar Network

To accommodate the recently announced winter break administrative leave on Dec. 24, 29, 30, 31 and Jan. 2, open enrollment will begin on Monday, Jan. 5 (instead of Friday, Jan. 2).

Moving this forward by one business day to when campus reopens ensures we’ll have staff available to support students’ registration questions. Enrollment appointment end times for all continuing students will be updated to maintain uninterrupted access to registration during this time.

Additional adjustments to the academic calendar include:

Conferral confirmed lists due Jan. 5 (formerly Jan. 2).
Administrative access to graduation rosters available Jan. 5 (formerly Jan. 2).
CU ��ý�� on Coursera Spring 2026 Session 1 enrollment opens Jan. 5 (formerly Jan. 2).

The updated dates will be reflected across published academic calendars by the end of the week.

To accommodate the recently announced winter break administrative leave, please make note of the following adjustments including to open enrollment, which will now begin on Monday, Jan. 5 (instead of Friday, Jan. 2).

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