Position Management and Recruitment

Guidance and resources for hiring units on the following key processes for staff positions:

Process

  1. To initiate a position request or inquiry, submit a ticket to CAS-Staff@colorado.edu. An assigned Staff Affairs Specialist will respond within 48 business hours.Ìý
  1. A&S HR confirms the general position details the unit has in mind.Ìý
  1. A&S HR provides instructions on how to create and submit a new staff position description in Avature. Ìý
  1. The unit drafts a new position description in Avature and submits it to A&S HR for initial review. If further information is needed, A&S HR will work with the unit to complete the PD draft.Ìý
  1. A&S HR submits the PD to a Position Management and Compensation Consultant (PMC) for review. The PMC will confirm the following:
    1. HCM Job Code
    2. CFI Job Family and Level
    3. Salary Range
    4. Equity Limit
  1. The PMC’s review, position details, and salary are reviewed by the unit’s assigned Dean of Division/Officer for pre-approval.Ìý
  1. A&S HR provides the position’s final review and the Dean of Division/Officer’s pre-approved salary and budget.
  1. Unit initiates a Staff Authorization Form (SAF) to confirm approval for the new position, salary, and its budgetary framework.
    1. SAF for A&S Administration (webform coming January ‘26)
    3. SAF for A&S Centers (webform coming January ‘26)
  2. A&S Submits the position description in Avature for approval routing to the following recipients:
    1. A&S HR Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S Appointing Authority: Tracee DeAntoni
  3. Proceed to Recruit Vacant Staff Position Process
  1. To initiate a position request or inquiry, submit a ticket to CAS-Staff@colorado.edu. An assigned Staff Affairs Specialist will respond within 48 business hours.
  1. A&S HR confirms the general updates the unit has in mind.
  1. A&S HR provides instructions on how to access, update, and submit the staff position description in Avature. 
  1. A&S HR submits the PD to a Position Management and Compensation Consultant (PMC) from Campus HR for review. The PMC confirms the following:
    1. HCM Job Code
    2. CFI Job Family and Level
    3. Salary Range
    4. Equity Limit
  1. Campus HR’s PMC completes their review and sends the PD back to A&S HR.
  1. A&S HR provides the unit Campus HR’s review details.
  1. A&S HR submits the position description in Avature for approval routing to the following recipients:
    1. A&S HR: Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
  1. A&S Appointing Authority: Tracee DeAntoni
  1. The updated PD is filed for record keeping.Ìý

If a position’s updates support a promotional opportunity, please proceed to the Permanent Staff Promotions process.

  1. After the SAF and PD have been approved, an assigned Recruiter from Campus HR will reach out to the listed Hiring Manager to schedule an intake meeting. During the intake meeting the Recruiter will go over the following:
    1. Confirm search committee members
    2. Schedule future debrief meeting
    3. Create a tentative timeline
    4. Draft a job ad
  2. The vacancy is posted for 1-2+ weeks
  3. The search committee reviews the applicant pool through Avature's Staff Hiring Portal
  4. The search committee schedules 1-3 rounds of interviews and selects finalists for references
    1. If the hiring unit is considering internal CU candidates (all campuses), please schedule an appointment with Campus HR's OnBase Administrator and Records Manager to review the finalist's personnel file
  5. A Finalist is selected, and the A&S HR initiates a Request to Hire form for A&S HR and Dean/Officer approval.
  6. A&S HR A&S confirms the approved Request to Hire form and verbal offer details
  7. A&S HR submits the offer letter details to Campus HR for routing using the following approval order:
    1. A&S HR Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S Appointing Authority: Tracee DeAntoni
  8. The offer letter is signed and entered into HCM.

Units should begin by following the process to Update a Staff Position Description (PD). If the position updates support a promotional opportunity, your assigned Staff Affairs Specialist will update your existing ServiceNow ticket.

Ìý

  1. After a position description (PD) is reviewed by a Position Management Consultant (PMC) from Campus HR, the following position details are reviewed by the appropriate Dean/Officer for pre-approval:
    1. HCM Job Code
    2. CFI Job Family and Level
    3. Salary Range
    4. Equity Limit
  2. A&S HR provides the hiring unit the position’s final review and the Dean’s/Officer’s pre-approved salary and budget.ÌýÌý
  1. Unit initiates a Staff Authorization Form (SAF) to confirm Dean/Officer approval.
    1. SAF for A&S Administration (webform coming January ‘26)
    3. SAF for A&S Centers (webform coming January ‘26)
  1. A&S HR submits the updated position description in Avature for approval routing to the following recipients:
    1. A&S HR: Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S Appointing Authority: Tracee DeAntoni
  1. Depending on the type of promotion, A&S HR will work with Campus HR’s Talent Acquisition to ensure the necessary job postings are created.ÌýÌý
  1. The incumbent’s new offer letter or addendum is routed to the following approvers:
    1. A&S HR: Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S Appointing Authority: Tracee DeAntoni
  1. The employee’s updated appointment is entered in HCM.Ìý
  1. To initiate a temporary or retiree staff position request or inquiry, please submit a ticket to CAS-Staff@colorado.edu. An Assigned Staff Affairs Specialist will respond within 48 business hours.
  1. A&S HR provides the unit with instructions on how to create and submit a Temporary Staff or Retiree Staff position description in Avature.
  1. The unit drafts the position description in Avature and submits it to A&S HR for review. If further information is needed, A&S HR will work with the unit to complete the PD draft.
  1. A&S HR submits the PD to a Position Management and Compensation Consultant (PMC) from campus HR for approval and recruitment assignment.
  1. The hiring unit initiates a to confirm approval for the position.
  1. An assigned Recruiter from Campus HR's Talent Acquisition will schedule an intake meeting with the listed Hiring Manager. During the intake meeting the Recruiter will go over the following:
    1. Create a Tentative Timeline
    2. Draft a Job Ad
  1. Depending on the type of temporary position, A&S HR will work with Talent Acquisition to ensure the necessary job postings are created.
  1. The search committee reviews the applicant pool in Avature's Staff Hiring Portal for candidate interviews.
  1. The Hiring Manager notifies their Recruiter and A&S HR of their finalist.
  1. A&S HR confirms the offer letter details to Campus HR for routing using the following approval order:
    1. A&S HR Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S Appointing Authority: Tracee Deantoni
  1. The offer letter is signed and the appointment is entered into HCM.Ìý

Important

Undergraduate students who whish to continue working in the same department in the same capacity after graduation will need to be transferred into a temporary role. Please begin this process at least three months prior to the students graduating.Ìý

Process

  1. To initiate a position request or inquiry, please submit a ticket to CAS-Staff@colorado.edu. An Assigned Staff Affairs Specialist will respond within 48 business hours.
  2. A&S HR provides the unit with instructions on how to create and submit a Temporary Staff Position Description (PD) in Avature.
  3. The unit drafts the position description in Avature and submits it to A&S HR for initial review. If further information is needed, A&S HR will work with the unit to complete the PD draft.
  4. A&S Submits the PD to a Position Management Consultant (PMC) from Campus HR for approval and recruitment assignment.
  5. The unit initiates a Staff Authorization Form (SAF) in DocuSign to confirm approval for the position, salary, and its budgetary framework.
  6. An assigned Recruiter from Campus HR's Talent Acquisition will schedule an intake meeting with the listed Hiring Manager to go over the process to transfer a student into a temporary staff position.
  7. CU ¶¶Òõ´«Ã½ÔÚÏß's Talent Acquisition creates a short posting for the student to apply, then confirms when the application is complete.
  8. A&S HR confirms the offer letter details to Campus HR for routing using the following approval order:
    1. A&S HR Staff Affairs Specialist
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S HR Appointing Authority
  9. The offer letter is signed and the appointment is entered into HCM.

A&S Staff Affairs Portfolios

  • Tamara Perez Zeledon:
    • Natural Sciences
    • A&S Administration
  • Jen Goodwin:
    • Social Sciences
    • Centers
  • Tianna Escobedo:
    • Arts and Humanities
    • Temporary and Retiree Staff Positions (all A&S Units)

Guidelines

General information pertaining to staff recruitment and hiring can be found on the Campus Human Resources' website.

Title Descriptions & Job Codes

A listing of university staff Job Definitions can be viewed on the .

Benefits Eligibility

CU health (medical, dental, vision), financial and retirement benefits are administered by Employee Services, the CU System office in Denver that services all four campuses. Information pertaining to staff benefits can be found on the .

Background Checks

Per the Background Check Policy found on theÌý,Ìýa background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years.

The date in which the most recent background check was processed is found in HCM (Human Resources software) in Personal Information on the "CU Personal Data" tab.

For all other questions pertaining to staff recruitment and hiring, please contactÌýArts and Sciences Human Resources atÌýcas-staff@colorado.edu.

Resources